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Public URL ( https://geniee.co.jp/privacy/
)
Privacy Policy
|
Establishment
date : February 1 , 2011 Revision
date: October 28,2025 Geniee
Co., Ltd. and its group companies ("group companies" refers to the
related companies defined by Geniee Co., Ltd. in its
company profile ,
hereinafter collectively referred to as the "Geniee Group") have
established the following privacy policy for the operation of each service
provided by the Geniee Group. If a group company has established provisions
that differ from this privacy policy and such provisions contradict or
conflict with this privacy policy, such provisions shall take precedence over
this privacy policy. Furthermore, the Geniee Group may revise all or part of
this privacy policy or the privacy policies established by its group
companies. Any significant changes will be announced on the website. Genie Co., Ltd. President and CEO Kudo Tomoaki 6-8-1 Nishi - Shinjuku , Shinjuku -ku , Tokyo 163-6006 Sumitomo Fudosan Shinjuku Octa Tower 5th/6th floor |
[1] Handling of personal information
1. Purpose of use of
personal information
Genie Group will collect and use personal
information for the following purposes .
|
Types of personal information |
Purpose of use |
|
|
1 |
Personal
information of those who use Genie Group's services or seminars |
- To provide services and respond to inquiries regarding the
same. (Depending on the content of the inquiry, the entity deemed
appropriate within the Genie Group will This includes sharing and
responding to inquiries and other information. - To provide information on events, seminars, campaigns, etc.
related to Genie Group's services, and to contact you and respond to
inquiries regarding such events. ・Surveys and various surveys ・Development
of new services and new functions, improvement of services and quality. - Distributing email newsletters related to Genie Group's
services and managing subscribers. - Operation and management of various Genie Group services based
on the terms of use. - Creation of statistical data that has been processed into a
format that does not identify individuals and marketing activities using such
data ( use as described in " 10. Use of Data, etc." below). |
|
2 |
Personal
information about business partners |
- Contacting you as required under the contract, processing
billing, payments, etc., and other administrative tasks (including sharing
and responding to your inquiry with entities within the Geniee Group that we
deem appropriate, depending on the content of your inquiry). |
|
3 |
Personal
information of job applicants |
・Providing and contacting information on recruitment and
employment. - Recruitment selection work. |
|
4 |
All
employees of the Genie Group Personal information related to employment
management |
- Employment management such as business-related communications,
creating employee lists, and legally required procedures (including after the
employee leaves the company). - Personnel selection, assignment, secondment and dispatch
destination decisions. - Determining and paying compensation, tax processing, social
insurance procedures, and providing employee benefits. - Health checkup management. |
|
5 |
Personal
information of contractors |
・Acceptance and management of contractors and individual business
owners dispatched from partner companies (operation management, compensation
management and related tasks, communication, etc.) |
|
6 |
shareholders,
investors, and users of the IR email distribution service |
・Procedures for canceling IR email distribution services for IR activities,
inquiries, etc. |
|
7 |
Personal information
relating to those who have made various inquiries |
・Responding to inquiries. |
|
8 |
Personal
information entrusted to us by client companies |
- Carrying
out commissioned work. |
2. Restrictions on the
use of personal information
Geniee Group will not handle personal
information beyond the scope necessary to achieve the purpose of use without
the prior consent of the individual. Even if personal information is acquired
through a merger or other reason, it will not be handled beyond the scope of
the purpose of use prior to the succession without the prior consent of the
individual. However, this does not apply in cases where it is handled as an
exception under laws and regulations.
3. Provision of personal information to third parties
Genie Group will provide personal
information it has received to third parties in the following cases:
|
Types of personal information provided |
item 1 of " 1. Purpose of use of personal
information" above , personal information of participants in seminars
co-hosted with partner companies |
|
Provided to |
Cooperative
companies that will be co-hosting seminars |
|
Purpose of
providing |
the above " 1. Purpose of use of personal information," item 1 |
|
Items of personal information to be provided |
Name, affiliation, department, address, telephone
number, email address, survey information, etc. |
|
Method of
provision |
Transmission
by email or online storage, etc., with communications kept confidential |
4. Provision of personal information to third parties in foreign
countries
Geniee Group will provide
personal information entrusted to it to a third party in a foreign country in
accordance with laws and regulations in the following cases:
|
Types of
personal information provided |
Items 1 , 2 , 4 , and 5 of " 1. Purpose of Use of
Personal Information " above |
|
Provided to |
Overseas
group companies listed in the company profile |
|
Purpose of providing to
third parties |
all or part of the handling of personal information to
third parties outside Japan within the scope necessary to achieve the purpose
of use . |
5. Joint use of personal information
Genie Group may share personal information
entrusted to us as follows:
|
Types of
personal information to be jointly used |
Items 1 , 2 , 3 , 4 , and 5 of " 1. Purpose of Use of Personal Information " above |
|
Scope of joint users |
Group
companies listed in the company profile |
|
Purpose of
joint use |
Items 1 , 2 , 3 , 4 , and 5 of " 1. Purpose of Use of Personal Information " above |
|
Items of
personal information to be jointly used |
Name,
address, phone number, email address, billing information |
|
Person
responsible for managing jointly used
personal information |
Genie Co., Ltd. 〒163-6006 Sumitomo Fudosan Shinjuku Oak Tower 5th/6th floor,
6-8-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo Representative
Director Kudo Tomoaki |
6. Entrustment of personal information
Geniee Group may entrust
personal information that it has received to third parties. We will provide
necessary and appropriate supervision over such entrustment.
7.Safety management of personal information handling
Geniee Group will take
the following safety management measures for the personal information entrusted
to us in accordance with our personal information protection policy.
Establishment and operation of a personal information protection
management system that complies with JIS Q 15001 .
• Periodic self-inspections and internal audits are conducted
regarding the handling of personal information.
• Implementing access control and measures to prevent unauthorized
access to information systems that handle personal information.
• Implementing measures to prevent theft or loss of devices,
electronic media, documents, etc. that handle personal information.
• Entry and exit control to areas where personal information is
handled and restrictions on devices that can be brought in.
8. Voluntary provision of personal
information and cases where personal information cannot be provided
The provision of
personal information by individuals to the Genie Group is voluntary, for the
purposes of use set out in " 1. Purposes of Use of Personal
Information" above. If the personal information requested by the Genie
Group is not provided, the Genie Group may not be able to carry out the matters
set out in " 1. Purposes of Use of Personal Information."
9. Disclosure of personal information
Geniee Group will respond to requests for notification of the
purpose of use of personal information that falls under items 1 to 6 in the
table shown in " 1. Purpose of Use of Personal Information" (however
, item 5 does not include information on contractors dispatched from partner
companies), disclosure, correction, addition, deletion, suspension of use,
erasure, suspension of provision to third parties, or disclosure of records of
provision to third parties. If you wish to do so, please follow the procedures
in "[2] Procedures for Disclosure, etc. of Personal Information"
below.
10. Use
of Data, etc.
Genie
Group collects and uses the following data, etc., to the extent that it does
not fall under the category of personal information, through the various
services it provides. The use of this data, etc., includes the distribution of
behaviorally targeted advertisements as stipulated in Article 12 , provision to
third parties, and other uses for the provision and improvement of Genie
Group's services.
• Statistical data created by processing
personal information so that individuals cannot be identified
website and application visitors of the
Genie Group and its affiliated businesses , such as advertisements and pages
viewed, gender, occupation, age, pages and advertisements viewed, time of use,
method of use, and usage environment
• IP address, cookie information, location
information, individual device identification information
• Genie Group will store and preserve the
above data for as long as it is necessary for business purposes.
APIs relating to
personal information provided by Geniee Group's business partners , we will not
use personal information or user data obtained using the APIs for developing,
improving, or training AI and ML models.
|
Product |
Provided
API name |
|
GENIEE SFA/CRM |
Google Workspace API |
11. Cookies
To
provide a more convenient browsing experience when you return to the Geniee
Group website, or to measure advertising effectiveness and access status, we
may send data called cookies (Note 1 ), an industry-standard technology that
identifies the computer used by visitors, and record it on your hard disk.
Please note that cookies do not identify individuals. You can refuse to receive
such data by configuring your internet browsing software (browser), but please
note that doing so may prevent you from using the website properly. Cookies and
IP address information cannot be used alone to identify a specific individual,
and are therefore not considered personal information. However, when this
information is used in conjunction with personal information, it will also be
considered personal information.
On websites operated by the Geniee Group, when cookies and IP
address information are used, the purpose and method will be disclosed, even if
they do not allow the identification of specific individuals . Cookie
information can also be rejected by changing your browser settings. If
rejecting cookies prevents you from receiving the service, we will make a
public announcement to that effect.
( Note 1) " Cookies " are a system that temporarily
records access information on the visitor's computer and retrieves it when
necessary. We use them to ensure security and to create a website that is easy
for visitors to use .
12. Disabling
Behavioral Targeting
Geniee
Group provides behaviorally targeted advertising. Behavioral targeted
advertising is an advertising service that collects and uses behavioral history
information, such as user website and application browsing history and purchase
history on e-commerce sites, to deliver targeted advertisements. Advertising
history information does not include information that can identify specific
individuals. If you do not wish to receive behaviorally targeted advertising,
please click on the URL below and follow the procedure there to disable it
(hereinafter referred to as "opt-out").
URL : https://geniee.co.jp/optout/
13.Disclaimer
In the following cases, Genie Group shall not bear any
responsibility regarding the acquisition of personal information by third
parties.
• When the individual discloses personal information to a third party
by any means
14. Affiliation,
job title and contact details of the person in charge of personal information
protection
Genie Co., Ltd. Management Information
Systems Development Department Manager ( TEL : 03-5909-8181 )
[2] Procedures for the disclosure of
personal information
1. How to proceed
The
Genie Group accepts requests from individuals or their agents for notification
of the purpose of use of personal information, disclosure, correction, addition
, deletion of content, suspension of use, deletion, suspension of provision to
third parties, or disclosure of records of provision to third parties
(hereinafter referred to as "disclosure, etc.") regarding personal
information held by the Genie Group ( items 1 to 6 in the table shown in
"1. Purpose of Use of Personal Information" [excluding information on
contractors dispatched by cooperating companies for item 5]) through the Genie
Inquiry Desk. However, please note that we will not be able to comply with your
request if it is necessary to comply with the provisions of laws and
regulations, or if the Genie Group's retention period has expired.
(1) First, please contact the Genie Inquiry Center and request that
they send you a Request for Disclosure of Personal Information.
* Please note that we cannot respond to
requests for disclosure, etc., if you visit our office.
(2) Please submit the following documents
to prove that the personal information held by Geniee Group is your
information.
* If the identity verification document you submit contains
sensitive personal information such as registered domicile or physical
information, or information about family members, please black out the
information before submitting it so that it cannot be identified.
|
applicant |
Required documents |
|
In the case of the person
himself/herself |
1. Genie
Group's designated "Personal Information Disclosure Request Form" 2. Your
identification document (a copy of one of the following ) *Driver's license, passport, or other
official document that can verify your identity 3. 800
yen postage stamps ( only if you request
notification of purpose of use, disclosure , or disclosure of records of provision to a third
party ) |
|
a minor or
an adult ward |
1. Genie Group's designated "Personal Information
Disclosure Request Form" 2. Documents certifying legal representation ( for those
with parental authority, a copy of the family register or health insurance
card; for adult guardians, a certificate of registered
matters in the guardianship registration file) 3. Representative's
identification document (copy of one of the following ) * Driver's license, passport, or other official
document that can verify your identity 4. 800 yen
postage stamps ( only if you request notification of purpose of use,
disclosure , or disclosure of records of provision
to a third party ) |
|
In the case
of a voluntary representative who has been authorized by the principal |
1. Genie Group's designated "Personal Information
Disclosure Request Form" 2. Power of attorney (with the person's registered seal
affixed) 3. Personal seal certificate 4. Representative's identification document (copy of one
of the following) *Driver's license, passport, or other official
document that can verify your identity 5. 800 yen postage stamps (only if you request
notification of purpose of use, disclosure, or disclosure of records of
provision to a third party) |
(3) Where
to send documents
Postal code 163-6006
Sumitomo Fudosan Shinjuku Oak Tower 6F,
6-8-1 Nishi - Shinjuku , Shinjuku - ku , Tokyo
Genie Co., Ltd. Personal information
protection officer Addressed
(4) When
Geniee Group receives the above request, it will verify the identity of the
individual based on the "Personal Information Disclosure Request
Form" and attached documents that were sent to it, and will promptly
disclose the information by certified mail. In addition, if Geniee Group does
not possess the personal information in question or is unable to disclose it
for other legal reasons, it will notify the individual.
2.
Contact information regarding personal information protection
Please contact us below
for any complaints or inquiries regarding our Personal Information Protection
Policy, this Privacy Policy, personal information, notification of the purpose
of use of personal information, disclosure, correction, addition or deletion,
suspension of use, erasure, suspension of provision to third parties, or
disclosure of records of provision to third parties.
"Genie Inquiry Desk"
URL :
https://geniee.co.jp/inquiry/
TEL :
03-5909-8181
Genie
Co., Ltd. Personal Information Protection Officer: Management Information
Systems Development Department manager
End
