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Public URL（https://en.geniee.co.jp/privacy/）
Geniee Group Privacy Policy
|
Enacted: 1
Feb 2011 Updated: 1
August 2024 Geniee,
Inc. and its group companies (Group companies refer to the related companies
defined by Geniee Co.,
Ltd. in the
company profile, hereinafter collectively referred to as the "Geniee Group.") In
the operation of each service provided by Geniee Group, we have established a
privacy policy as follows. In addition, if a group company has established
matters that differ from this Privacy Policy, and if such matters contradict
or conflict with this Privacy Policy, those matters shall be applied in
priority to this Privacy Policy. In addition, Geniee Group may revise all or
part of this privacy policy or the privacy policies established by group
companies. If there are important changes, we will notify you on the site. Geniee,
Inc. President
and CEO Tomoaki Kudo Sumitomo Fudosan
Shinjuku Oak Tower,5/6th
floor, 6-8-1
Nishi-Shinjuku, Shinjuku-ku, Tokyo 163-6006, Japan |
1.Handling of Personal Information
1.1.Purpose of use of personal information
Geniee Group will collect and use personal
information for the following purposes.
|
Types of personal information |
purpose of use |
|
|
1 |
Personal
information of the users of the services and the participants of the seminars
provided by Geniee Group |
- Providing services and responding to communications and
inquiries related thereto.(includes routing some queries to appropriate
entities within Geniee Group) - Providing information on events, seminars, campaigns, etc.
related to Geniee Group's services, and responding to related communications
and inquiries. - Questionnaires and various surveys ・Development of new services and new functions, improvement of
services and quality improvement. - E-mail magazine distribution and registrant management related
to Geniee Group services. - Operational management based on the terms of use for Geniee
Group's various services. - Creation of statistical data that has been processed into a
format that does not allow identification of individuals, and marketing
activities that use it (use described below in “10. Use of data, etc.''). |
|
2 |
Personal
information of the business partners |
- Contact information necessary for contracts, administrations
such as billing/payment, and the other various administrations. (some queries
may be routed to the appropriate entities within Geniee Group for prompt
responses) |
|
3 |
Personal
information of the employment applicants |
- Providing job information etc. and contacting the applicants. -
Recruitment selection works. |
|
4 |
Personal
information related to employment administration of all Geniee Group employees |
- Employment administration such as operational communications,
creation of employee lists, and various procedures required by law (including
post-employment). - Personnel selection, decisions regarding assignment,
secondment, and dispatch destinations. - Payroll and bank deposit, tax processing, social insurances,
welfare benefits. - Health
checkup management. |
|
5 |
Personal
information of the non-employed workers |
- Acceptance of contract workers dispatched from partner companies,
or self-employed individuals. - Operational management. (attendance and compensation,
administration, communications, etc.) |
|
6 |
Personal
information of shareholders, investors and subscribers of IR email services |
- IR activities, response to inquiries, etc., procedures to
unsubscribe IR email services. |
|
7 |
Personal
information of the people who have made various inquiries |
- Response
to inquiries. |
|
8 |
Personal
information received from client companies |
- Execution
of commissioned work. |
1.2.Restrictions on use of personal information
Geniee Group will not use
personal information beyond the scope necessary to achieve the purpose of use
without obtaining the prior consent of the individual. Even if we collect
personal information due to a merger or other reasons, we will not handle it
beyond the scope of the purpose of use prior to succession without obtaining
the consent of the individual in advance. However, this does not apply in cases
where it is treated as an exception under laws and regulations.
1.3. Provision of personal information to third parties
Geniee Group will provide personal
information with third parties in the following cases.
|
Types of personal information to be
provided |
Personal
information of the participants in seminars co-hosted with partner companies
as described in item 1 of "1.1 Purpose of use of personal
information" above. |
|
Recipient
of personal information |
Partner
companies that co-sponsor the seminars |
|
Purpose
of providing |
Item 1 of “1.1 Purpose of use of
personal information” |
|
Items
to be provided |
name, company, department, address,
telephone number, email address, contents of the questionnaire, etc. |
|
Method of
provision |
The information will be transmitted in a confidential
manner via email or online storage, etc. |
1.4. Provision of
personal information to third parties located in foreign countries
In the following cases, Geniee Group will provide
personal information entrusted to us to third parties located in foreign
countries in accordance with laws and regulations.
|
Types
of personal information to be provided |
Items
1, 2, 4, and 5 in the table in “1.1. Purpose of use of personal information”. |
|
Recipients of personal information |
Foreign
group companies listed in the company profile |
|
Purpose of providing |
We may outsource all or part of the handling of
personal information to third parties outside Japan to the extent necessary
to achieve the purpose of use. |
1.5.Joint use of
personal information
Geniee Group may jointly use the personal
information as follows.
|
Types
of personal information to be jointly used |
Items
1, 2, 3, 4, and 5 in the table in “1.1. Purpose of use of personal
information”. |
|
Restrictions on joint users |
Group
companies listed in the company profile. |
|
Purpose
of joint use |
Items
1, 2, 3, 4, and 5 in the table in “1.1. Purpose of use of personal information”. |
|
Items
to be jointly used |
name,
address, phone number, email address, billing information |
|
Person
responsible for the joint use |
Geniee,
Inc. Sumitomo
Fudosan Shinjuku Oak Tower 5/6th floor, 6-8-1 Nishi-Shinjuku,
Shinjuku-ku, Tokyo, 163-6006, Japan CEO
Tomoaki Kudo |
|
How to obtain personal information |
Obtained
by exchanging business cards at each company, obtained through web input form |
1.6. Entrustment of
personal information
Geniee
Group may use sub-contractors to process personal information we have received.
We will provide necessary and appropriate supervision regarding such
sub-processing.
1.7.Safety
management for handling of personal information
Geniee
Group will take the following safety management measures for the personal
information we receive in accordance with our personal information protection
policy.
l Build and operate a personal information protection management
system that complies with JIS Q 15001.
l Conduct regular self-inspections and internal audits regarding the
handling of personal information.
l Implement access control and measures against unauthorized access
to information systems that handle personal information.
l Implementation of measures to prevent theft or loss of devices,
electronic media, documents, etc. that handle personal information.
l Entry/exit controls for areas where personal information is
handled; Putting restrictions on the devices being brought into the area.
1.8.Voluntary nature of providing personal
information and cases where it is not provided
Personal
information provided by the individual to Geniee Group shall be provided
voluntarily for the purpose of use specified in "1.1. Purpose of use of
personal information". If the personal information requested by Geniee
Group is not provided, Geniee Group may not be able to implement the matters
specified in the purpose of use in "1.1. Purpose of use of personal
information".
1.9.Disclosure etc. of
personal information.
With
regard to the personal information that falls under items 1 to 6 in the table
in “1.1.Purpose of use of personal information” (as for item 5, information on
business contractors dispatched from partner companies are excluded), Geniee
Group will respond to the requests to notify the purpose of use of, disclose,
correct, add or delete, suspend use of, erase, suspend provision to third
parties of, or disclose the records of provisions to the third parties of them.
If you wish to do so, please follow the procedures in "2.Procedures for
disclosure of personal information, etc."
1.10.Use of data etc.
Geniee
Group acquires and uses the following data, etc., to the extent that it does
not fall under personal information, through the various services provided by
Geniee Group. The use of this data includes the distribution of behavioral
targeting advertisements as set forth in 1.12, provision to third parties, and
other uses for the provision and improvement of Geniee Group's services.
l Statistical data created by processing personal information so that
individuals cannot be identified.
l Viewed advertisements/pages, gender, occupation, age, viewed
pages/advertisements, usage time, and usage information regarding website
viewers and application viewers of Geniee Group and Geniee Group's partner
businesses, information on methods, usage environment, etc.
l IP address, cookie information, location information, device
identification information
l Geniee Group will store and preserve the above data as long as it
is necessary for business purposes.
With respect to the following APIs for personal information
provided by Geniee Group's business partners, we will not use personal
information or user data obtained through the APIs for the development,
improvement, or training of AI and ML models.
|
Product |
Provided API |
|
GENIEE
SFA/CRM |
Google
Workspace API |
1.11.Cookies
We
may send data called cookies (Note 1), which is an industry standard
technology, and record it on your hard disk. The purpose of using cookies is to
identify the computer you use when you revisit Geniee Group's websites, in
order to make your browsing more convenient, and to measure advertising
effectiveness or access status. Please note that cookies do not identify
individuals. You can refuse to receive such data by changing the settings of
your Internet viewing software (browser), but please note that this may prevent
you from using the website properly. Cookies and IP address information cannot
be used alone to identify a specific individual, so we do not consider them to
be personal information. However, if this information and personal information are
used together, this information will also be considered personal information.
On websites operated by Geniee Group,
we will disclose the purpose and method when using cookies and IP address
information, even if it is not possible to identify a specific individual. You
can also refuse cookie information by changing your browser settings. If you
are unable to receive the service if you refuse cookies, we will also make a
public announcement to that effect.
(Note 1) "Cookie" is a mechanism
that temporarily records accessed information on the visitor's computer and
retrieves it when necessary. We use the cookies for ensuring security and
creating a homepage that is easy to use for the visitors."
1.12.Disabling the behavioral targeting
Geniee
Group provides behavioral targeting advertising. Behavioral targeting
advertising is an advertising service that acquires and uses behavioral history
information such as user website and application browsing history and purchase
history on e-commerce sites to display advertisements. Advertising history
information does not include information that can identify a specific
individual. If you do not wish to receive behavioral targeting advertising,
please click the URL below and follow the instructions to disable it
(hereinafter referred to as "opt-out").
URL：https://geniee.co.jp/optout/
*The link destination will be in Japanese.
1.13.Disclaimer
Geniee
Group assumes no responsibility for the acquisition of personal information by
a third party in the following cases:
l If the person himself discloses his personal information to a third
party by any means.
1.14.The personal information protection officer
General
Manager, Management Information System Development Department, Geniee, Inc.
(TEL: +81-3-5909-8181)
2.Procedures related to disclosure of personal information, etc.
2.1.How to proceed
The
requests to Geniee Group regarding personal data it retains will be handled at
the Geniee Inquiry Desk. Item 1 to 6 in the table in "1.1.Purpose of use
of personal information" (as for item 5, information on business
contractors dispatched from partner companies are excluded) will be covered.
The submitter of the request can be either the individual or his/her agent. The
request can include notification of the purpose of use, disclosure,
correction/addition/deletion of the content, suspension of use, erasure,
suspension of sharing to third parties, or disclosure of records provided to
third parties (hereinafter referred to as "disclosure, etc.") of such
personal data. Please note that we will not be able to respond to your request
in case of legal limitation, or if the retention period has expired.
(1) First, please contact the Geniee Inquiry Desk and request that
we send you a “Personal Information Disclosure Request Form**”.
*Please note that we cannot accept requests
made by visiting our office.
**Forms are in Japanese only.
(2) Please submit any of the documents
shown in Table 5 to prove that the personal information held by Geniee Group is
your own.
*If the identity verification documents you
submit include personal information that requires special consideration, such
as domicile or physical information, or information about family members,
please black it out before submitting, so that it cannot be identified.
|
Applicant |
Required documents |
|
The owner of the information |
1.
“Personal Information Disclosure Request Form” by Geniee Group 2.
Your identity verification document (copy one of the following) *Driver's
license, passport, or other official document that can confirm your identity 3.
Postage stamps worth 800 yen (only when requesting notification of purpose of
use, disclosure, and disclosure of records provided to third parties) |
|
A
legal representative of a minor or an adult ward |
1. “Personal
Information Disclosure Request Form” by Geniee Group 2. Documents
proving legal power of representation (copy of family register or health
insurance card in the case of parental authority, certificate of registered
items in the guardianship registration file in the case of an adult guardian) 3. Agent's identity
verification document (copy of one of the following) *Driver's license,
passport, or other official document that can confirm your identity 4. Postage stamps worth 800 yen (only
when requesting notification of purpose of use, disclosure, and disclosure of
records provided to third parties) |
|
A
voluntary agent authorized by the principal |
1.
“Personal Information Disclosure Request Form” by Geniee Group 2.
Power of attorney (with the person's registered seal affixed) 3.
Personal seal certificate 4.
Agent's identity verification document (copy of one of the following) *Driver's
license, passport, or other official document that can confirm your identity 5.
Postage stamps worth 800 yen (only when requesting notification of purpose of
use, disclosure, and disclosure of records provided to third parties) |
(3) Where to send documents
6th floor, Sumitomo Fudosan Shinjuku Oak
Tower, 6-8-1 Nishi-Shinjuku,
Shinjuku-ku, Tokyo, 163-6006 Japan
Geniee Inc. Personal Information Protection
Officer
(4) When Geniee Group receives the above
request, we will verify your identity based on the "Personal Information
Disclosure Request Form" and attached documents you sent, and promptly
disclose the information by mail with proof of delivery. We will notify you in
case the Geniee Group does not possess the personal information or is unable to
disclose it for other legal reasons.
2.2 Contact information
Please
contact us below, regarding personal information protection policy, this
privacy policy, complaints and consultation regarding personal information,
notification of purpose of use of personal information, disclosure, correction,
addition or deletion, suspension of use, erasure, suspension of provision to
third parties, or disclosure of records provided to third parties.
Geniee
Inquiry Desk
URL: https://en.geniee.co.jp/inquiry/
TEL: +81-3-5909-8181
Geniee Inc. Personal information protection
officer: Manager of Management Information System Development Department
This translation is provided for
information purposes only. In the event of any differences, discrepancies or
inconsistencies between this translated version and the Japanese version, the
Japanese version will prevail (particularly subject to translation delays).
